BY-LAWS OF THE KOREAN INTERNATIONAL STATISTICAL SOCIETY
ARTICLE 1. MEMBERSHIP
1.1 Members. Members are classified into the following categories:
Individual members: An individual member shall be a person interested in the objectives of the Society whose application for membership is approved by the Board of Directors. The Board of Directors may delegate the function of approval.
Organizational Members: Institutions, corporations and other organizations interested in the objectives of the Society may be admitted to organizational membership by vote of the Board of Directors. The Board of Directors may delegate the function of approval.
1.2 Membership Year: The membership year for a member shall be the calendar year in which the member pays his/her membership dues.
1.3 Termination of Membership: Privileges of membership in the Society shall be automatically suspended if a member has failed to pay his/her dues for twelvemonths following the mailing of the first renewal notice. Membership may be terminated upon a finding by a two-thirds vote of all the members of the Board of Directors that a member has acted in a manner detrimental to the Society, provided that prior to voting the Board has given written notice to the member describing the charges against the member, and there has been due opportunity for the member or his/her designee to respond and a hearing by a committee appointed by the Board of Directors has been conducted.
ARTICLE 2. FINANCE
2.1 Dues and Subscriptions: The Board of Directors shall have the responsibility of determining the schedule of membership dues (both individual and organizational) and subscription rates. This schedule may provide for a special rate to students for a limited number of years, to members fully retired from employment, to husband and wife in case they agree to receive a single copy of publications and notices, and to such other groups as designated by the Board of Directors. Any new schedule of dues and rates shall be announced in a newsletter and shall become effective at the beginning of the next calendar year unless, within a period of four weeks after the mailing of a newsletter, a referendum is requested as provided in ARTICLE 4 of these By-Laws.
2.2 Fiscal Year: The fiscal year shall be the calendar year.
2.3 Financial Authority: All funds of the Society shall be deposited with the Treasurer, who shall make disbursements therefrom under regulations of the Board of Directors. With the approval of the Board of Directors, the Treasurer may delegate to an assistant the powers aforementioned as well as the power to sign checks, and access to safe-deposit boxes.
2.4 Publication of Financial Reports and Audit: The Treasurer shall submit to the Board of Directors, within one month of the end of fiscal year, a statement of the Society’s current financial condition, including assets, liabilities, income and expenditures. This may be done at a meeting or by mail. The Treasurer shall also make a financial report to the Board of Directors within two months after the end of each fiscal year. This annual report shall be audited by a professional accountant selected by the Board of Directors. The auditor’s report shall be published with the Treasurer’s report in the next available newsletter.
2.5 Financial Relationship with Members or Units of the Society: The Society shall not be responsible for the debts or expenditures of any of its members or units (e.g., Sections, Districts, etc.) unless such debts or expenditures are authorized by the Board of Directors.
2.6 Financial Relationship with Cooperating Societies: The Board of Directors may delegate to the Executive Director or Treasurer the authority to negotiate financial arrangements with cooperating societies in connection with publications or other joint activities, subject to approval by the Board of Directors within the limitations provided in ARTICLE 5, Section 5.3 of the By-Laws.
ARTICLE 3. BALLOT
3.1 Quorum: In any mail or electronic vote of the Society’s membership, all ballots received within a period set by the Board of Directors shall be counted and considered a quorum.
3.2 Balloting: If an election involves two candidates, the voter may cast only one vote for each position. If an election involves more than two candidates, the system known as approval voting will be used. Regardless of how many candidates there are or how many positions are to be filled, under approval voting the voter may vote for any number of candidates, but may not cast more than one vote for a candidate. Winning candidates are those with highest numbers of votes. Any tie will be broken by random selection conducted by the Board of Directors.
ARTICLE 4. REFERENDUM
Upon petition of at least 25 individual members of the Society, any action of the Board of Directors shall be subject to a referendum of the membership. The proposed referendum shall be published in a newsletter. Within 30 days after publication, a mail or electronic ballot of the individual members shall be taken. The will of the membership as expressed by a majority of those voting shall govern.
ARTICLE 5. ASSOCIATION WITH OTHER ORGANIZATIONS
5.1 Definition: A cooperating or associated society is a nonprofit organization interested in the objectives of the Society and concerned with the advancement of the statistical methodology or of its application.
5.2 Procedure: The Board of Directors of the Society may enter upon cooperative working arrangements with such organizations for promoting the objectives of the Society. Such cooperative working arrangements may include:
- The exchange of representatives or delegates to each others governing bodies of working committees.
- The assignment of Society representatives to an allied body composed of two or more societies including the Society.
- Cooperative administrative, secretarial, financial, conference and publications functions and other cooperative working arrangements.
5.3 Limitations on the Procedures: No cooperative working arrangement may be entered into by the Board of Directors which:
- Results in the Society losing its identity as a separate organization.
- Violates any article of the Society’s constitution or By-Laws.
- Requires the Society to allocate more than 5 percent of its annual revenue during any calendar year without receiving the equivalent in goods and/or services.
ARTICLE 6. OFFICES
6.1 Methods of Nomination: Three months before the annual meetings, the Nominating Committee shall:
- Submit at least two nominations for President-Elect and, if the current President-Elect is vacated before February 1, two nominations for President.
- Submit as many nominations as the number of members to be elected to the Board of Directors, the number of which shall be determined by the current Board of Directors under the provision of the Constitution, Article VIII.
- Submit at least two nominations from each District for District Director, if the Director’s three-year term is expiring at the year end.
The Nominating Committee is charged with full responsibility of the submission of nominations as described in the preceding paragraphs. Additional candidates on the ballot for any elected office may be made by a petition signed by at least ten percent (10%) of the Society’s individual members.
Two months before the annual meeting, the Executive Director shall mail or email to individual members a ballot for the election to office from the persons nominated, along with a brief biographic sketch of each nominee.
The Executive Director, the Communications Director, the Treasurer and the Editors of each periodical shall be appointed by the Board of Directors. If an initial procedure is required for a new office, the Board of Directors shall determine the procedure for nomination and election for initial terms.
6.2 Vacancies in Office: Except as provided for below, or in ARTICLE 6, Section 6.1, the Board of Directors shall fill any vacancy on the Board which occurs between elections.
If a vacancy occurs in the office of President, the President-Elect shall become President for the remainder of the current term as well as for the entirety of the succeeding term. If a vacancy occurs in the office of President and there is no President-Elect at the time, the Board of Directors shall choose a President from among the Directors to serve for the remainder of the current term and an election will be held for President for the following term.
If the office of President-Elect is vacated prior to February 1 and is not due to the President-Elect assuming the office of President, a new President and a new President- Elect shall be chosen as part of the annual election. Unless conditions occur as described in the preceding paragraph, if a vacancy occurs on or after February 1, and is not due to President-Elect assuming the office of president, the Board of Directors shall choose a President-Elect from among the Directors, who will then become President for the succeeding term.
If a vacancy occurs in the office of Past President, the office shall remain vacant for the remainder of the term.
6.3 Duties: The President is the chief officer of the Society and shall preside at all Society membership meetings and at all meetings of the Board of Directors. Except as provided otherwise by the Constitution or the By-Laws, the President shall appoint the members of the committees of the Society and determine which member of each committee shall serve as its chair. All appointments shall be made prior to July 1. No appointment shall be made on or after July 1 without the consultation of the President-Elect.
The Past President shall serve as a special advisor to the President and a member of the Board of Directors. The President-Elect shall serve as a member of the Board of Directors and shall act as President in the event of the latter’s absence or inability to serve.
The Executive Director, Communications Director and Treasurer shall be responsible for the duties assigned by the constitution and the By-Laws and for carrying out the policies determined by the Board of Directors. The Executive Director shall prepare an annual report for the publication in a newsletter on the activities of the Society as a whole.
ARTICLE 7. BOARD OF DIRECTORS
7.1 Members: Members of the Board of Directors shall be chosen as provided for in ARTICLE 6 of the By-Laws.
7.2 Meetings: The Board of Directors shall meet at least once a year. Meetings shall be held at the call of the President or on written petition signed by at least five members of the Board of Directors. The Executive Director should mail the agenda of a meeting to the Directors at least two months prior to the meeting date.
7.3 Powers and Duties: Except as otherwise provided by the Constitution or the By-Laws, actions of the Board of Directors shall require a majority of those voting and the presence of a quorum. The quorum for the Board of Directors is a majority of its members. If a Director is unable to attend a meeting, he/she should appoint a current member of the Association to be his/her designee at the meeting, provided the name of the designee is sent to the Executive Director at least one month prior to the meeting date.
As the policy-making and legislative body of the Society, the Board of Directors shall make all decisions of policy. It shall adopt rules for the conduct of its business in harmony with the constitution and By-Laws; shall appoint representatives to cooperating societies and other agencies; shall schedule scientific meetings and other activities of the Society.
ARTICLE 8. SECTIONS
8.1 Sections: Sections may be established by the following procedure: Any group of 25 or more individual members of the Society (hereinafter called the sponsors) shall prepare a proposal for the formation of the new Section. This should include a charter and a documentation of purposes for the new Section.
The proposal and petition will be submitted to the Board of Directors for review and comment. The Board will then sent the proposal to each existing Section for comment.
Following review by the Board and receipt of comments from the existing Sections, the proposal will be returned to the sponsors for possible revision. The Board of Directors must consider the final proposal for approval or disapproval. If approval is not granted, the Board should provide guidance as to the reason for this action. If approval is given by the Board, at the time of the next annual election, the members will be asked to designate whether they desire to be members of such a new Section by singing a petition to that effect. (The petition will be prepared by the sponsors.) If at least 5 percent of individual members sign such a petition, a new Section shall be created as of the beginning of the next calendar year. The President, with the consent of the Board of Directors, shall appoint the officers of the Section to serve until officers are elected by the Section members at the time of the next annual election.
The Board of Directors may dissolve a Section if (a) it has become inactive, (b) the membership is less than 5 percent of the total membership of the Association, (c) at least 25 percent of its members request dissolution, or (d) it is determined by the Board of Directors that its continuance would be detrimental to the best interest of the Society.
ARTICLE 9. COMMITTEES
9.1 Types of Committees and Terms of Memberships: The Committees of the Society shall consist of the Standing Committees as provided by the By-Laws and such Current Committees as may be established by the President with the consent of the Board of Directors. Current Committees may be established in order to carry through one project or to give voice to the Society in areas of special interest. Each committee shall prepare an annual report to the Board of Directors. Current Committees established in accordance with this article may be dissolved at any time by majority vote of the Board of Directors.
The terms of membership on Standing and Current Committees, when not specified in these By-Laws, shall normally be three years. Except for ex-officio members, no member may serve on a committee for more than six consecutive years without Board approval. Members of committees shall serve until their successors are appointed or elected.
Each Committee shall be governed by a Chair appointed by the President. All members of Standing and Current Committees shall be individual members of the Association.
9.2 Standing Committees: The Standing Committees are listed below.
- Program Committee: The Program Committee for a given year shall consist of at least six members either appointed by the President. One of the members will be appointed yearly by the President as the Chair of the committee. The Committee shall plan the annual meeting, recommend symposium and conference sites including candidates for their chairs and recommend general policy for all meetings, subject to approval by the Board of Directors.
- Finance Committee: The Finance Committee shall consist of the Treasurer as Chair, past treasurer, and two individual members appointed by the President. The committee shall oversee the budget and recommend long-term financial planning including the investments of the Society’s assets, subject to approval by the Board of Directors.
- Nominating and Election Committee: The Nominating and Election Committee shall consist of the Executive Director as Chair and six members appointed by the President with equal representation among academia, industry, government when possible and with the consent of the Board of Directors. The Committee shall make nominations for office as provided in ARTICLE 6 of the By-Laws and certify to the Board of Directors the outcome of the voting upon candidates for office and upon referendum to the members. As needed, the Committee shall also concern itself with developing mechanisms to insure proper conduct of elections. The six members shall serve staggered two-year terms. No member completing a full term shall be eligible for immediate reappointment.
- Publication Committee: The Publication Committee shall be constituted as described in ARTICLE 10 in the By-Laws.
- Constitution Committee: Not more than eight years after the adoption of the Constitution and By-Law, a Constitution Committee shall be appointed by the President for the purpose of reviewing the Society’s Constitution and By-Laws, and preparing a revision if necessary, to be submitted to the membership not more than ten years after the adoption of this Constitution, in accordance with provisions and exceptions of ARTICLE XII of the Constitution. In the event that a major revision of the Constitution and By-Laws is considered by the Constitution Committee, requiring a great deal of time, the Board of Directors may extend the life of the current Constitution and By-Laws for one year at a time.
ARTICLE 10. PUBLICATIONS
10.1 Editorial Boards: Each periodical published by the Association shall have an Editorial Board, consisting of all its Editors and such other personnel as may be designated by each Editor. The terms of Editors shall be determined by the Publication Committee.
10.2 Publication Committee: The Publication Committee shall consist of the Board-appointed Editors of each periodical published or co-owned by the Association, the Communications Director (ex-officio), and non-editor members of the Association at least equal in number to the number of editors. The non-editor members shall be appointed by the President with the consent of the Board of Directors and one of these members shall be designated as Chair. The non-editor members shall be appointed for three-year terms, with one-third of these members retiring at the end of each year. Proposals for the publication by the Association of periodicals, directories, special reports, books or other professional material, or for publication in cooperation with other societies or organizations of such materials, shall be referred to the committee for its recommendations, prior to action by the Board of Directors. The Committee shall generally supervise the publication policy of the Association and make recommendations to the Board of Directors with respect to the editorial policy of the Association’s various publications.
10.3 At suitable intervals, a directory of all classes of members, the Constitution and the By-Laws of the Association shall be published and sent to each member.
ARTICLE 11. RESOLUTIONS
11.1 In no case shall the name of the Association be used in connection with any partisan or political issue, except insofar as the resolution of the Association refers solely to a matter involving the interest and objectives of the Association. Such a resolution shall require a favorable vote by at least two-thirds of the entire Board of Directors before it may be released for publication or transmission outside the Association. When there is doubt as to whether an issue is to be considered partisan or political, a majority vote of the entire Board of Directors shall be required to declare it not partisan nor political.
11.2 Resolutions and recommendations of Sections or Committees of the Association shall be so phrased as not to commit the Association or its membership.
ARTICLE 12. AMENDMENTS TO BY-LAWS
12.1 Proposal: Amendments to the By-Laws may be proposed by the Board of Directors or by a petition signed by at least 25 individual members. An amendment originated by petition shall be referred to the Board of Directors for its recommendations as to ratification.
12.2 Ratification: Following action by the Board of Directors, the Executive Director shall publish a copy of the proposed amendment and the results of the Board of Directors’ vote on recommending ratification in the next issue of a newsletter, inviting comment. At least four weeks shall elapse between publication and the vote on an amendment. If, during this period at least 25 individual members of the Association so petition, the amendment shall be submitted to the individual members for a mail vote. A minimum of a two-thirds affirmative vote of the individual members voting shall be required for ratification. If no such demand for a membership ballot is received, the amendment may be ratified or rejected by the Board of Directors. Ratification shall occur whenever two-thirds of the members of the Board of Directors have submitted an affirmative vote either in person or received by mail within a period determined by the Board of Directors.